Request & schedule
Capture the customer, vehicle, work, branch, technician, time and deposit requirements.
Complete workshop operations · built in the UK
Your entire workshop.
Your entire workshop.
One connected platform.
Manage bookings, jobs, technicians, customers, parts, invoicing, bank reconciliation, VAT, payroll, HR and marketing without stitching together a stack of unrelated systems.
01 From booking to payment
02 Finance without re-keying
03 People, payroll & compliance
TuesdayWorkshop overview
+ New jobJobs today1814 active
Revenue MTD£42.8k+8.4%
Outstanding£9.6k12 invoices
Live workshop08:00 — 18:00
08:30Transit · DiagnosticsLewis · Bay 2In progress
10:15Octavia · CAN faultElectrical · MobileBooked
13:00Sprinter · ServiceJames · Bay 1Awaiting parts
Business pulse
Parts margin31%
Labour utilisation86%
Reconciled94%
VAT ready✓
Booking→Job→Parts + Time→Review→Invoice→Payment→Bank→Ledger + VAT
More than garage management
One system for the workshop, the office and the accounts.
Workshop Diary follows the work all the way through the business. Open a section to see where each part fits.
01Run the workshop
Jobs, scheduling & technicians
Requests, diary lanes, job tasks, labour, travel, diagnostics, inspections, evidence, approvals and review.
Explore operations → 02Control the moneyInvoice to VAT & ledger
Invoicing, payments, credit control, AP, expenses, bank reconciliation, general ledger, VAT and year end.
Explore finance → 03Manage the teamHR, time & payroll
Employee records, leave, claims, approved hours, payroll runs, pensions, payslips and compliance.
Explore people → 04Grow the businessCustomers, portal & marketing
Customer history, approvals, portal access, reminders, reviews and social marketing from one place.
Explore growth →One source of truth
Follow one job through the entire business.
No duplicate customer records. No exporting a spreadsheet just to re-import it elsewhere. Each stage inherits the context created before it.
Do the work
Track labour, travel, diagnostics, checklists, parts, notes, media and customer approvals.
Review & invoice
Check actual work, customer pricing and extras, then create individual or consolidated invoices.
Collect & reconcile
Record payments, chase debt and match money against bank transactions and supplier activity.
Account & report
Carry the transaction into the ledger, VAT workspace, accountant view and management reporting.
Parts & inventory
Stock that is connected to the job, not trapped in a separate database.
See what you own, where it is, who supplied it and which job consumed it. Build a clean chain from purchase through reservation, fitting and invoicing.
CatalogueSuppliersStock locationsReservationsReorderMargins
Explore Parts & Inventory →Search part, SKU, supplier or vehicle…
BOS-012Bosch alternator12 in stock£184.00
NGK-4412Ignition coil4 in stock£42.80
HELLA-77Trailer moduleLow stock · 1£145.00
Finance without the hand-off
The job does not disappear when the invoice is sent.
Workshop Diary carries commercial activity into the back office so finance can work from the same underlying records.
LFTechnicianApproved time · 42.5h
→TimesheetApproved
→PayrollCalculated
→PayslipPublished
Payroll & HR
The hours are already in Workshop Diary. Why enter them again?
Employee records, workshop time, travel, claims and approvals can feed the payroll workflow while HR retains the policies, documents and audit trail behind the team.
Explore Payroll & HR →How many systems does your workshop use?
Replace fragmented admin with one operational record.
Scheduling. Workshop management. Stock control. CRM. Invoicing. Expenses. Banking. VAT. HR. Payroll. Marketing.
Workshop Diary.One login. One database. One business.
Straight answers
What workshops usually want to know.
Clear answers about what Workshop Diary is and how far the platform goes.
Browse the full answer centre →What is Workshop Diary?
Workshop Diary is an all-in-one workshop operations platform for automotive businesses, connecting scheduling and jobs with parts, invoicing, finance, payroll, HR and customer workflows.
What types of automotive businesses can use Workshop Diary?
Workshop Diary is designed for independent garages, auto electricians, mobile technicians, commercial vehicle workshops, fleet maintenance teams and growing multi-site workshop businesses.
Does Workshop Diary include finance and accounting workflows?
Yes. The platform includes invoicing, accounts payable, credit control, bank reconciliation, general ledger and VAT workflows alongside workshop operations.
Does Workshop Diary include payroll and HR?
Yes. Employee records, leave, claims, approved time, payroll runs, pensions and payslips can be managed alongside the workshop workflow.
Built for different workshop models
Same platform. Different operational emphasis.
Independent garagesComplete garage management workflow
Auto electriciansDiagnostic-led and mobile electrical work
Fleet workVehicle history and consolidated account billing
Mobile techniciansTravel, off-site jobs and customer evidence
Product overviewWhat Workshop Diary is, in plain English
ArchitectureOne connected platform vs separate systems
See it with your own workflow
Bring us a real job. We’ll show you where it goes.
A useful demo should follow the way your workshop actually works, not a rehearsed slideshow.